Search Tips in Primo: copy, available, requests

When searching for books in Primo, you can see in the result list whether a book is on the shelf or is borrowed. If you click on a book, you can see more information about the book’s loan status and make a reservation if the book already is borrowed.

Is the book on the shelf or is it borrowed?

Primo’s result list consists of items that you have access to electronically, such as articles and e-books, as well as printed material that can be picked up from the library shelves. For the printed material, it’s possible to make a reservation if the book you are looking for  is borrowed. To make a reservation for a book, you have to login to Primo. In logged-in mode you will also see when a borrowed book is expected to be in again.

Below are a couple of examples of how you see the difference between books on the shelves and books that are borrowed directly in Primo’s result list.

A book on the shelf:

“Available at The Library …” means that the book is in place on the shelf and is possible to borrow.

A book that is borrowed:

“Checked out from The Library …” means that the book is borrowed but it’s possible to make a reservation on the book and pick it up when the book has been returned to The Library.

What does Copy, Available, Requests mean?

When you click on a book, you will see more information about the book as well as its loan status. There is of course information about which floor and shelf it is placed on and how many copies there are. Here we focus on the terms Copy, Available and Requests.

A book on the shelf:

In the case above, it appears that there is 1 copy of the book (1 copy) and that it’s available on the shelf (1 available). Further it appears that the Policy for the book is 21 Days Loan and that the Status is Item in place.

A book that is borrowed:

In this case it appears that there is 1 copy of the book (1 copy) and there is no available copy on the shelf (0 available). There is no request on the book (0 requests) so if you make a reservation, it’s your turn when the book is returned to the library. Further it appears that the Policy for the book is 21 Days loan and that the Status is On loan until a certain date. It’s after this date you get access to the book if you make a reservation on it. To reserve a borrowed book and to see the return date for it, you must be logged in to Primo.

Note that it’s not possible to make reservations on books that are on the shelves.

Text and images: Klaz Arvidson

Search Tips in Primo: delimit to Peer Reviewed

When you search in Primo you will be able to refine your searches in several ways in order to focus on the results. You will find the facets in the menu to the left of the interface.

Your search in Primo often results in a result list consisting of entries with several different resource types such as Book, Book Chapter, Journal Article, Newspaper Article, Dissertation and other resource types. These are delimited in the “Resource Type” facet.

In the “Show Only” facet there are further possibilities for delimiting the search against Peer Reviewed, Full Text, Available in the Library and Open Access. If you are searching for articles, especially scientific articles, you will benefit from using the Peer Reviewed delimitation. This delimitation provides entries in the result list that are published in primarily journals that have a procedure for reviewing and approving articles before they are published in the journal. In this way you get more focus on scientific articles. 

An example of a record in Primo with the Peer Reviewed stamp.

If you have any doubts about a particular journal, if it has a peer review process, you can use the Ulrichsweb database to check it. Keep in mind that all material in a scientific journal is not scientifically reviewed, such as leaders, reviews, comments, and more.

Text and images: Klaz Arvidson

Search Tips in Primo: delimit to books

When you search in Primo you will be able to refine your searches in several ways. You will find the facets in the menu to the left of the interface.

Let’s say you’re looking for a printed book. Once you have entered your search terms in the search box and made the search, you get a result list that can be quite extensive. In the result list you will probably find several different types of publications, such as Journal Articles, Books, Conference Proceedings, Dissertations and more. In order to focus on books, you have several delimitation options available.

Printed books

If you are looking for a printed book, you can select “The Library” under the heading “Library”. Then you will get a result list of titles found in the library’s collection of mainly printed material. If you only want to see the titles that are on shelf in this moment, not yet borrowed, you can click on “Available in the Library” under the heading “Show Only”. Remember, however, you do not see the full collection if you choose “Available in the Library”, so if you’re planning to reserve a book, it’s preferable
to delimit to “The Library”. Then you will see books that are both on the shelf and are borrowed in the result list.

Printed and electronic books

If you are looking for both printed and electronic books, you can select “Books” under the heading “Resource Type”. Then you get both printed and electronic books in the result list. If you are looking for books in a particular subject, this method may be preferable as you get more titles to choose from.

By using the facets in Primo you have the opportunity to refine your searches and specify the result list.

Text and images: Klaz Arvidson

Automatic renewals – here’s how it works!

When you borrow a book at the library, the loan will be automatically renewed if it’s possible – here’s a description of how the procedure works.

An automatic renewal is a renewal that’s made by the system. No one has to do anything, nor you or a librarian. However the system is stopped from doing a renewal of the loan if someone else has made a request for the book, or if the loan period has reached the maximum limit.

It all works like this:

You borrow a book at the Library; the loan period is either 7 or 21 days (depending on if it’s a course book or another book). When it’s two days left of the loan period the systems checks to see if it’s possible to renew the loan, then one of the following scenarios happen:

  1. No one has made a request for the book – the loan is renewed and you get a new loan period for 7 or 21 days (depending on if it’s a course book or another book).
  2. The loan cannot be renewed; you will be notified by e-mail and the original due date remains.

If scenario 1 happens, the same procedure will repeat two days before the new loan period ends.

In practice this means that you can keep the book until you get notified by e-mail that it’s time to return the book. But if you are going to use that practice – you need to check your e-mail address regularly, because in the end it’s you who are responsible of returning your books on time.

Text & Picture: Katharina Nordling

Printing – here’s how you do it!

Do you need to print a document, but you’re not sure how to do it? Then this is what you need to read! This instruction explains how you print from the computers at the university. If you want to print a document from your laptop – Look here.

At the computer

The most important part when you’re about to print, is to select the right printer. And that’s not very hard – you should ALWAYS select the printer called Print-and-Collect.

How the printing dialog (the frame where you manage your prints) looks like, depends on which program you are printing from. Here are two examples, the print dialog in Microsoft Word and in Adobe Acrobat (program for pdf-files):

utskriftutskrift2Click on the pictures if you want to see them better!

 

Make sure that the right printer is selected, that’s Print-and-Collect– then you click at the button Print (in Swedish Skriv ut). Done!

At the printer

Okay, so far so good. The document has been printed. Now what? Where do you go to get it? The thing is that you can now go to any printer – at the whole university – to print your document. At the Library, we have printers on each floor (except floor 2.5). The printers are quite big, and looks like copying machines (in fact, they are coping machines as well as printers and scanners). When you find a printer, here’s what you do:

  1. Log in to the printer, using your black chip or your S-number and password.
  2. Select Release by pressing the button on the touch screen.
  3. Select the document you want to print by pointing at it at the touch screen. The document will be marked with a yellow line when you’ve selected it.
  4. Press the blue button (it’s a real button – not on the touch screen).
  5. Voila! You document is printed!

If your document won’t print, it might depend on that you don’t have enough printing credentials left on your printing account. Contact the Information Point for directions on how to refill your printing account. When you have done that, you just return to the printer, and get your document (no need to print from the computer again). If you don´t have time to load your account the same day, its no problem. Your prints will remain in the printer for 48 hours.

If you print a large document on many pages (such as an essay) or a Powerpoint with images, it may take a while for the document to print.

If you have any questions – please contact the Information Point by the entrance to the Library. We can help you to print!

Text & pictures: Katharina Nordling

Reservation for book in Primo – here’s how it works

If you have been searching for a book in Primo and it turns out to be on loan (and you don’t need the book the same day), you might want to make a reservation for the book. Now you can easily make reservations on your own in Primo; here is a brief description of how it works:

1. Search for the book in Primo on the Library web page. When you locate the book in the hit list – click on the book title.

2. Log in to the system with your UB-account.

3. Click the Request link. It will only be available if all copies of the book are on loan. If there are copies available in the Library, the link will not be there (because it is not possible to reserve books when there are copies available for loan).

4. Click the Request button. If you want, you can change the date for how long the request will be active (an opportunity if you know that if you don’t get the book before a certain date, you don’t need the book at all).

5. Once you’ve clicked Request you will get a notification that the request was activated. If you don’t get this notification – please contact the Information Point.

6. As soon as the book is available for you we will place it on the shelf for reserved books. It will be placed alphabetically by your last name.

7. Now you’ll receive an e-mail notifying you that the book is waiting for you at the library. The book will be on the shelf, waiting for you for three days, the last pickup date will be specified in the e-mail we sent you.

8. Once you found the book, you borrow it in the machines next to the entrance as usual.


Notice: You cannot make a request for a book that you’ve already borrowed, or a book that you already have an active request for. Or a request books that are available on shelf.

Text & picture: Katharina Nordling

Printing – here’s how you do it!

Do you need to print a document, but you’re not sure how to do it? Then this is what you need to read! This instruction explains how you print from the computers at the university. If you want to print a document from your laptop – please contact the Information Point at the entrance to the Library.

At the computer

The most important part when you’re about to print, is to select the right printer. And that’s not very hard – you should ALWAYS select the printer called Print-and-Collect.

How the printing dialog (the frame where you manage your prints) looks depends on which program you are printing from. Here are two examples, the print dialog in Microsoft Word and in Adobe Acrobat (program for pdf-files):

utskriftutskrift2Click on the pictures if you want to see them better!

 

Make sure that the right printer is selected, that’s Print-and-Collect– then you click at the button Print (in Swedish Skriv ut). Done!

At the printer

Okay, so far so good. The document has been printed. Now what? Where do you go to get it? The thing is that you can now go to any printer – at the whole university – at the printer you get your printed document. At the Library, we have printers on each floor (except floor 2.5). The printers are quite big, and looks like copying machines (in fact, they are coping machines as well as printers and scanners). When you found a printer, here’s what you do:

  1. Log in to the printer, using your black chip or your S-number and password.
  2. Select Release by pressing this “button” on the touch screen.
  3. Select the document you want to print by pointing at it at the touch screen. The document will be marked with a yellow line when you’ve selected it.
  4. Press the blue button (it’s a real button – not on the touch screen).
  5. Voila! You document is printed!

If your document won’t print, it might depend on that you don’t have enough printing credentials left on your printing account. Contact the Information Point for directions on how to refill your printing account. When you have done that, you just return to the printer, and get you document (no need to print from the computer again).

If you print a large document on many pages (such as an essay) or a Powerpoint with images, it may take a while for the document to print.

If you have any questions – please contact the Information Point by the entrance to the Library. We can help you to print!

Text & pictures: Katharina Nordling