Table of Contents in Word (part 2)

In the previous post Table of contents in Word you can read how to create automatic table of contents. This post will focus on how you can modify and manage the appearance of the Table of contents.

When we left the document in “Table of contents in Word” we had a table of contents that looked something like this:

Table of contents

If you decide to make changes directly in the text, the list changes back as soon as you try to update the table.
References, table of contents, insert the table of contents

If you want to change the style and appearance of the list, you must enter the “Table of contents” and select “Insert Table of Contents”. Here you can choose from ready-made style sheets.

Using “Tab leader” you can choose if you want the dots or lines to lead to the page number. You can also choose the ready-made style sheets using “Formats” and using the “Show levels” function you can ad heading levels.

Format, levelsÄndra
To manage the Table, and change the font, size, and indentation manually, you use the “Modify” function. Make sure to select the title you want to change and press the “Modify”. In this case, TOC 1 is the same as Heading 1.

Once in the “Modify” function you can change the text style template from Times to Arial, size, color, or you can adjust the indentation and spacing. You have to manage your various levels individually. When you are finished, simply press “OK” .

Verktyg för att ändra stil.

After some random changes the table of contents might look something like this:

Table of contents

Note. it does not hurt to play with the options, if it looks strange just change it back. There is no risk that the headings disappear. The table of contents is always based on the headings you have in the document.

Text: Thomas
Bild: Thomas

Table of Contents in Word

In this post i will describe how heading formats can be used to create an automatic table of contents.To create an automatic table of contents you need to make sure that all the headings is formatted as headings. Mark the text you want to have as a heading enter the home tab and click on a heading of your choice.

Home, Styles and Headings.

StylesNote that the name of the function is styles. If you have a smaller display the interface will look different.

The different headings are for different parts of the document. Usually you use heading1 for the introduction, background, method and so on. You can divide these into subheadings using heading2 and then you can use heading3 as subheadings for heading2.

Headings

If you do not like the way the heading text looks you can change it by choosing between different styles. You can also edit the styles you are using by right clicking on the heading you are using and modify.

Modify

Tables, figures and formulas
If you have tables, figures and formulas in your text you can create a separate table of figures. as with earlier headings you need to give these figures some kind of formatting. You do this by right clicking on the picture or table (when it comes to tables you need to right click on the left corner of the table) and insert caption:

Insert caption              Det finns olika typer av figurrubriker: Figur, Formel eller Tabell.

When all the document headings is in place it is time to create the table of contents. You find the functions in the references tab.

References, table of contents, captions.

When you add the table of figures you get to choose which caption label you want to ad  tabeller, figurer och formler it is important that you ad the ones you have used.

Caption labels.

When you have the table of contents in place you can update them by right clicking the table and update field. You do this if there are page changes or if you enter any new headings.

Förteckning

In earlier posts we have covered things like Formating in Word  where we show how to ad section breaks to be able to remove unwanted page numbers.

Text & Photo: Thomas Nyström

Formatting your assignment

You might have found all the information and wrote most of your assignment. But the pagination does’nt work and the table of contents does not automatically update itself.

There is much in an essay to be formatted correctly for it’s ready for submission. There are lots of good guides on the web and youtube is a great entry to find instructional videos. Sometimes you need help with various software applications: Excel, SPSS, Endnote, and Photoshop are common examples. The library has manuals on all of them but to use the Web to find guides to a specific problem is usually easier and faster.

Text: Lisa Carlson

Paginate in word, a topic to come back to

You seem to have begun to format your Word documents for assignments and essays. Today we have been asked about how to fail to paginate for example, attachments. It actually works just the same as not numbering  for example, the first page.

1) Set up at the bottom of the page where your pagination ends. Than you go under Page Layout Breaks and select Section Break-Next page.

2013-04-22_section_break

2) Next, open the Header / Footer, double-click in any of them. Then you will see that your Footer and your header does not have the same section number, but to the right is says that they are linked (Same as previous).

2013-04-22_sections

3) And that we do not want them to be, because that is when pagination is continued through the entire document.

4) It is while we still have the Header & Footer Tool open as we can break this by pressing the Link to Previous.

2013-04-22_link

5) Than you get the question:

2013-04-22__yes

And that’s exactly what you want. Break between sections.

6) Then, simply remove renumber such as your attachments. Since they are no longer related to previous sections in the document, other parts do not change. You see it clearly in the picture below compared to in section 2.

2013-04-22_tydligt

Hope this will help you in arranging page numbering in your Word document.

 

Text & Photo: Lisa Carlson