Hello Karin Ekström!

In a series of portraits we are going to introduce the staff at the Library to all our readers and customers – who are the people working at the library? And what are they doing there? Read our portraits and get to know your librarians! We asked Karin a few questions.

What are your main duties?

I work at the Department Collection Services and purchase material in the Library and Information Science area, Informatics and fiction. I also work with interlibrary loans, some cataloging, book mending and I meet students who, for various reasons, are in need of recorded literature. Of course, I also have scheduled time at the information desk. I am very pleased with what I do and find it a challenge to help students and researchers with what ever it is the are asking for – it’s so exciting. I have taken on what a guest lecturer said at the Swedish School of  Library and Information Science once: Learn to read references! It may seem so obvious, but I have had the pleasure of that urging. I have encountered many lost students who are uncertain of what kind of source they are looking for.

For how long have you worked here?

A long time! There has been so much in the profession so it almost feels like different jobs. Even though the computerization was in full swing when I started, I still have handled a printed card catalog, written inter library loan orders on typewriter, and loaned books through the Detroit system. I’m  happy to have that experience actually. However, I hope I don´t have to go throw more changes within library systems. We had Voyager for 16 years and if we keep Alma/Primo so long I recon I have been able to retire long ago.

What do you do when you’re not at work?

My free time usually consists of some training at Friskis & Svettis. Now I hope for a nice winter because I love cross country skiing and Borås has plenty of places for that. I have been singing in Caroli Church’s Choir for a number of years and now we have a fun time in front of us with advent and Christmas songs. I spend much time in the garden and growing up my own summer flowers has become a bit of a sport.

Do you have any book tips you want to share?

Yes, I would like to talk about everything that Vibeke Olsson has written.The latest series is about the sawmill girl Bricken at Svartvik in the late 19th century. Vibeke Olsson really lives a piece of Swedish working history in a worthwhile way. She has also written novels about World War II, the Roman Empire and Biographies.
The story of her sister Elisabeth, a successful sports journalist, is very moving. She portrays her sister’s creeping alcoholism and misery in a care way. No one notices anything at first and when it’s finally gone too far, the community is not there to support neither Elisabeth or her closest. A sharp criticism of today’s society and social disarmament that engages.

What made you apply to the library at the University of Borås?

When I joined Swedish School of  Library and Information Sience 1991, I lived in Gothenburg and there were not many jobs to apply for. Then there was a vacancy at the University Library in Borås. I applied and the job was mine. After a year I got a permanent job and thats how it started.
After a while, I thought there was enough commuting, so I moved here in 2000. Now I can ride my bike to work almost all year. With studded tires and hot mittens, you can manage the whole winter.

Text: Karin Ekström &  Lena Wadell

Picture: Lena Wadell

Rules in the Library – Again

Since the library is a workplace for many students and for us to have a pleasant working environment, we have some rules of conduct that we hope everyone will follow.
When it comes to the sound level and if you get to talk in the library or not, we are not a silent library, which means that it is perfectly OK to sit in the lounge and talk and have discussion in groups, but we ask you to have a low noise level.

If you want to have a little more heated discussions, we have group rooms that you can book and for those who want absolute silence when they study, we have quiet study room where talking is not allowed.
Although it is all right to talk on your mobile in most places around the library, it is mobile free zone in the area around the information point. Think about the sound level even when you talk on the phone, because it is easy to talk loudly without you knowing it yourself.

When it comes to food and beverage, you get to eat fruit, sweets and some sandwiches in the library. sticky sandwiches like tuna or shrimp sandwiches are not allowed. If you want to eat hot food there is a lunch lounge just outside the library with microwave ovens, 2 refrigerators and a coffee machine. All students have access to the lounge with their tag.

Taking a break from studying and walking away to get something to eat can be a good way to clear your thoughts , regaining focus and get new energy.

You are allowed to have beverage in the Library with a lid on. But remember not to bring soft drinks or energy drinks into the library when it can get really messy if you accidentally pour out a bit.

Text: Tandis Talay
Picture: Unsplash

How should I refer continuously to my text?

It is important that you take time to learn how to refer to the work of others correctly, because scientific writing is based on previous research that someone else has done. In order for your readers to easily find your sources you have used, you must phrase your referrals in a consistent way. Probably, by now you’ve got an idea on how to arrange your reference list, want to know more, check this out. But how does it work with referring to current text? Should the reference be before or after your own text? How to do if you have a reference to a whole paragraph? What should I use for descriptive words when I refer? Should I specify pages? How do I enter a quote?

Here are some quick tips on what to consider when referring while writing.

Here at the library we use the Harvard system and have a detailed guide and guide on our website but it is only in swedish. Anglia Ruskin University has an excellent Harvard guide in english you can use otherwise. Most of the courses at Borås University use the Harvard system but not all, check with your tutor and teacher what is applicable.

How should a reference in current text appear? Here are some common examples:

Dahlberg (1997) points out that …

… these rules of Dahlberg (1997) are well established …

Allemansrätten is another aspect that strongly influences the conditions for outdoor life and nature tourism (Kaltenborn et al., 2001; Sandell & Sörlin 2000; Sandell, 1997).
When you talk about multiple authors in current text, use the word and. However, you should use the character & when you enter the authors in brackets and also in the source list.

Should the reference be before or after your own text?

As in the examples above, the reference can be given in different places depending on how it fits in. Usually it is placed after the paragraph referring to the source in question, but the text reference can also be woven into the text. It consists of an parenthesis that usually contains the author’s last name and source’s release year (and page number). Here are examples of how it may look like:

… a model called constructive alignment (Biggs 1999).

… constructive alignment developed by John Biggs (1999) is a well-established model that …

How to do if you have a reference to a whole paragraph?

When you want to refer to one and the same source for an entire paragraph, it suffices to have it once, and then please in the beginning. If the paragraph is very far you can specify the source further sometime towards the end, so the reader should not have to look for the reference.

Page in the text reference

Practices vary in different subject areas, also when it comes to specifying which page in the source the information is retrieved from or not. When referring to long texts, some consider it a service for the reader to indicate where in the book information you have used exists, while others only want pageviews for quotes. Follow practice within your subject area. The examples in this guide include page views listed sometimes.

Some teachers are what McGuinness (2007, p. 30) calls “heavy users” of the library …

Some teachers are what McGuinness (2007, pp. 30-33) calls “heavy users” of the library …

Some teachers are what McGuinness (2007, Rev. 30, 33) calls “heavy users” of the library …

What should I use for descriptive words when I refer?

Sometimes it may be difficult to vary the language when you refer, but it makes the text a bit more fun if you vary the terms when you refer. For example. writes, suggests, suggests, instructs, questions, expresses doubts, has a different explanation, and so on, There are always synonyms to add but sometimes you may also search for another word that actually gives the statement a little different meaning. Try it out! Karolinska institutet (KI) has a useful frasbank where you can get more tips on phrases to use.
How do I enter a quote?

A quote must be accurately rendered and the reference should also contain a page number. Shorter quotes should be written directly in the quote text (“”). If you exclude text within a quote, mark this with […].

“Communication becomes the tool by which the incomprehensible becomes understandable for that learning, but also for the teaching” (Jonsson 2004, p. 117).

Longer quotes should usually be given a clearer mark and written as a separate paragraph with indentations in the right and left hand lines with an empty line between quotes and your own text.

There is no easy answer. Until a satisfactory solution is found, most people can agree that there is a need for greater social networking savvy […]. Social media is not going away nor should it. All of us need to think twice, however, before we post personal content.
(Moore 2012, p. 91)

Hope you have gotten some stuff about referring in current text. If not, come to us in the information desk and we’ll help you! Also, do not forget that the library on Thursdays has a craftsman with drop in, where language support is also represented. To make sure that you refer correctly and do not run the risk of being charged with plagiarism, check out the university’s anti-placement guide

Text: Lena Holmberg
Photo: Mostphotos

How much are you allowed to copy?

Students tend to copy a lot; books, articles, lecture notes and other things. In this blog post we focus on books – how much of a book are you allowed to copy?

There is an agreement that regulates copying for students and teachers at universities in Sweden. The agreement is made between the organisation Bonus Copyright Accessand The Association of Swedish Higher Education.

First, one can consider what “a copy” is. According the agreement the following activities equals copying:

  • Photocopy
  • Print
  • Download
  • Scanning
  • Save a digital file

So now we know what a copy is, time to look into the heart of the matter: How much are you allowed to copy?

The 15/15-rule is central in the agreement. This rule me15ans that you are allowed to copy 15 % of a book, but no more than 15 pages (every six month). So – if you have a 100 page book, you are allowed to copy 15 pages from this book. If you have a 200 page book (15 % of the book is 30 pages), you may copy 15 pages of the book. And if you have a 60 page book (where 15 % are 9 pages), you may copy 9 pages.

Here’s a brochure summarizing the agreement, if you want to read about other aspects of the agreement.

In conclusion: You may copy 15 %, or 15 pages, of a book you’re going to use in your studies.

If you do not follow the agreement for copying, for example by copying more than you are allowed to, you are guilty of infringement of copyright, and that may result in a liability to pay damages.

Text: Katharina Nordling
Pictures: Josh Applegate on Unsplash and Colourbox

Open Access Week

Once again it is time for Open Access week, an international initiative where issues of Open Access to research are in focus this week. This years theme is “Designing Equitable Foundations for Open Knowledge

What is Open Access?

According to Wikipedia it refers to online research outputs that are free of all restrictions on access. Mainly it is a matter of scientific articles and theses but books, research data and meta data can also be included.

To have free access to scientific information means that the author gives everyone the right to read, download, copy and distribute the work in digital form. It has been proved that if you publish your work with Open Access, it will spread faster and is cited more often.

The main methods of Open Access are:

  • Green Open Access or self-archiving as it is sometimes called. It means that the researcher, as soon as the publisher allows can make a refereed and published publication freely available in full text on the Internet.
  • Gold Open Access means that the researcher publishes her/himself on an Open Access publisher. The article or the thesis will then be immediately open and available on the Internet. Sometimes it happens that the publisher charges a fee for this.
  • Hybird Open Access means that articles will be freely available immediately upon publication. The author has to pay a fee for this.

If you want to know what happens here at the university when it comes to Open Access, read our research blog.

Text: Tandis Talay
Picture: Mostphotos

Search Tips in Primo: copy, available, requests

When searching for books in Primo, you can see in the result list whether a book is on the shelf or is borrowed. If you click on a book, you can see more information about the book’s loan status and make a reservation if the book already is borrowed.

Is the book on the shelf or is it borrowed?

Primo’s result list consists of items that you have access to electronically, such as articles and e-books, as well as printed material that can be picked up from the library shelves. For the printed material, it’s possible to make a reservation if the book you are looking for  is borrowed. To make a reservation for a book, you have to login to Primo. In logged-in mode you will also see when a borrowed book is expected to be in again.

Below are a couple of examples of how you see the difference between books on the shelves and books that are borrowed directly in Primo’s result list.

A book on the shelf:

“Available at The Library …” means that the book is in place on the shelf and is possible to borrow.

A book that is borrowed:

“Checked out from The Library …” means that the book is borrowed but it’s possible to make a reservation on the book and pick it up when the book has been returned to The Library.

What does Copy, Available, Requests mean?

When you click on a book, you will see more information about the book as well as its loan status. There is of course information about which floor and shelf it is placed on and how many copies there are. Here we focus on the terms Copy, Available and Requests.

A book on the shelf:

In the case above, it appears that there is 1 copy of the book (1 copy) and that it’s available on the shelf (1 available). Further it appears that the Policy for the book is 21 Days Loan and that the Status is Item in place.

A book that is borrowed:

In this case it appears that there is 1 copy of the book (1 copy) and there is no available copy on the shelf (0 available). There is no request on the book (0 requests) so if you make a reservation, it’s your turn when the book is returned to the library. Further it appears that the Policy for the book is 21 Days loan and that the Status is On loan until a certain date. It’s after this date you get access to the book if you make a reservation on it. To reserve a borrowed book and to see the return date for it, you must be logged in to Primo.

Note that it’s not possible to make reservations on books that are on the shelves.

Text and images: Klaz Arvidson

Search Tips in Primo: delimit to Peer Reviewed

When you search in Primo you will be able to refine your searches in several ways in order to focus on the results. You will find the facets in the menu to the left of the interface.

Your search in Primo often results in a result list consisting of entries with several different resource types such as Book, Book Chapter, Journal Article, Newspaper Article, Dissertation and other resource types. These are delimited in the “Resource Type” facet.

In the “Show Only” facet there are further possibilities for delimiting the search against Peer Reviewed, Full Text, Available in the Library and Open Access. If you are searching for articles, especially scientific articles, you will benefit from using the Peer Reviewed delimitation. This delimitation provides entries in the result list that are published in primarily journals that have a procedure for reviewing and approving articles before they are published in the journal. In this way you get more focus on scientific articles. 

An example of a record in Primo with the Peer Reviewed stamp.

If you have any doubts about a particular journal, if it has a peer review process, you can use the Ulrichsweb database to check it. Keep in mind that all material in a scientific journal is not scientifically reviewed, such as leaders, reviews, comments, and more.

Text and images: Klaz Arvidson