Search Tips in Primo: copy, available, requests

When searching for books in Primo, you can see in the result list whether a book is on the shelf or is borrowed. If you click on a book, you can see more information about the book’s loan status and make a reservation if the book already is borrowed.

Is the book on the shelf or is it borrowed?

Primo’s result list consists of items that you have access to electronically, such as articles and e-books, as well as printed material that can be picked up from the library shelves. For the printed material, it’s possible to make a reservation if the book you are looking for  is borrowed. To make a reservation for a book, you have to login to Primo. In logged-in mode you will also see when a borrowed book is expected to be in again.

Below are a couple of examples of how you see the difference between books on the shelves and books that are borrowed directly in Primo’s result list.

A book on the shelf:

“Available at The Library …” means that the book is in place on the shelf and is possible to borrow.

A book that is borrowed:

“Checked out from The Library …” means that the book is borrowed but it’s possible to make a reservation on the book and pick it up when the book has been returned to The Library.

What does Copy, Available, Requests mean?

When you click on a book, you will see more information about the book as well as its loan status. There is of course information about which floor and shelf it is placed on and how many copies there are. Here we focus on the terms Copy, Available and Requests.

A book on the shelf:

In the case above, it appears that there is 1 copy of the book (1 copy) and that it’s available on the shelf (1 available). Further it appears that the Policy for the book is 21 Days Loan and that the Status is Item in place.

A book that is borrowed:

In this case it appears that there is 1 copy of the book (1 copy) and there is no available copy on the shelf (0 available). There is no request on the book (0 requests) so if you make a reservation, it’s your turn when the book is returned to the library. Further it appears that the Policy for the book is 21 Days loan and that the Status is On loan until a certain date. It’s after this date you get access to the book if you make a reservation on it. To reserve a borrowed book and to see the return date for it, you must be logged in to Primo.

Note that it’s not possible to make reservations on books that are on the shelves.

Text and images: Klaz Arvidson

Automatic renewals – here’s how it works!

When you borrow a book at the library, the loan will be automatically renewed if it’s possible – here’s a description of how the procedure works.

An automatic renewal is a renewal that’s made by the system. No one has to do anything, nor you or a librarian. However the system is stopped from doing a renewal of the loan if someone else has made a request for the book, or if the loan period has reached the maximum limit.

It all works like this:

You borrow a book at the Library; the loan period is either 7 or 21 days (depending on if it’s a course book or another book). When it’s two days left of the loan period the systems checks to see if it’s possible to renew the loan, then one of the following scenarios happen:

  1. No one has made a request for the book – the loan is renewed and you get a new loan period for 7 or 21 days (depending on if it’s a course book or another book).
  2. The loan cannot be renewed; you will be notified by e-mail and the original due date remains.

If scenario 1 happens, the same procedure will repeat two days before the new loan period ends.

In practice this means that you can keep the book until you get notified by e-mail that it’s time to return the book. But if you are going to use that practice – you need to check your e-mail address regularly, because in the end it’s you who are responsible of returning your books on time.

Text & Picture: Katharina Nordling

How to find the book in the library

Do you think it’s tricky to find books in the library? We have a great guide on the webthat you can look at, and then you know how you should proceed.

All libraries are structured in a specific way in order to make it possible to find books. To find a book in any library: Always start by searching.

In our library you use Primo at the library’s website to find the exact shelf placement for the book. By searching Primo you will also see directly if the book is at the shelf or not.
Here we see that the book should be found on floor 1 at the course book shelf where all books are not for loan. There are all the books sorted alphabetically.

This book is also for loan and if its avalable, at another shelf on the 4th floor at shelf 808.066 Once you are at the right shelf, the books are arranged in alphabetical order, usually by author but sometimes by the title. Therefore it is important to always search for the book on the web first, before you go up on the shelf. How is the book placed within the shelf? In this case, on the title.

Hopefully you have now found the book and can borrow it!

Text and photo: Lena Holmberg

Automatic renewals – here’s how it works!

When you borrow a book at the library, the loan will be automatically renewed if it’s possible – here’s a description of how the procedure works.

An automatic renewal is a renewal that’s made by the system. No one has to do anything, nor you or a librarian. However the system is stopped from doing a renewal of the loan if someone else has made a request for the book, or if the loan period has reached the maximum limit.

It all works like this:

You borrow a book at the Library; the loan period is either 7 or 21 days (depending on if it’s a course book or another book). When it’s two days left of the loan period the systems checks to see if it’s possible to renew the loan, then one of the following scenarios happen:

  1. No one has made a request for the book – the loan is renewed and you get a new loan period for 7 or 21 days (depending on if it’s a course book or another book).
  2. The loan cannot be renewed; you will be notified by e-mail and the original due date remains.

If scenario 1 happens, the same procedure will repeat two days before the new loan period ends.

In practice this means that you can keep the book until you get notified by e-mail that it’s time to return the book. But if you are going to use that practice – you need to check your e-mail address regularly, because in the end it’s you who are responsible of returning your books on time.

Text & Picture: Katharina Nordling

Click your way to more information about the book you want to borrow

Are you looking for a book in Primo to find out if it’s available to borrow at the library, then it’s worth clicking a few times past the results list, then you can clearly see if the book is available or not.

Let’s take an example and search for the book Business research methods.

In the result list we get the following information:This means that there are one item of the book available among the course books at floor 1 (the course books you can’t bring outside the library). But it also says that there are items available at other locations. We get more information about these items if we click either the title of the book or the information about location.

Here is again information that the book is available among the course books that are not available for lending (Floor 1 Course Books Reference), but there’s also information that there are two copies of the book at floor 3 in the library. We can also see that none of them are available. But you can click this post as well.

We’ll click the link to the copies located at floor 3 and get information about each copy of the book. One of them are waiting to be picked up since it’s been requested by someone, and the other one is actually overdue – so it should be back any day.

So the more you click – the more information you get.

Text & picture: Katharina Nordling

Reservation for book in Primo – here’s how it works

If you have been searching for a book in Primo and it turns out to be on loan (and you don’t need the book the same day), you might want to make a reservation for the book. Now you can easily make reservations on your own in Primo; here is a brief description of how it works:

1. Search for the book in Primo on the Library web page. When you locate the book in the hit list – click on the book title.

2. Log in to the system with your UB-account.

3. Click the Request link. It will only be available if all copies of the book are on loan. If there are copies available in the Library, the link will not be there (because it is not possible to reserve books when there are copies available for loan).

4. Click the Request button. If you want, you can change the date for how long the request will be active (an opportunity if you know that if you don’t get the book before a certain date, you don’t need the book at all).

5. Once you’ve clicked Request you will get a notification that the request was activated. If you don’t get this notification – please contact the Information Point.

6. As soon as the book is available for you we will place it on the shelf for reserved books. It will be placed alphabetically by your last name.

7. Now you’ll receive an e-mail notifying you that the book is waiting for you at the library. The book will be on the shelf, waiting for you for three days, the last pickup date will be specified in the e-mail we sent you.

8. Once you found the book, you borrow it in the machines next to the entrance as usual.


Notice: You cannot make a request for a book that you’ve already borrowed, or a book that you already have an active request for. Or a request books that are available on shelf.

Text & picture: Katharina Nordling

How can I find the book in the library?

Do you think it’s tricky to find books in the library? We have a great guide on the web that you can look at, and then you know how you should proceed.

All libraries are structured in a specific way in order to make it possible to find books. To find a book in any library: Always start by searching.

In our library you use Primo at the library’s website to find the exact shelf placement for the book. By searching Primo you will also see directly if the book is at the shelf or not.
Here we see that the book should be found on floor 1 at the course book shelf where all books are not for loan. There are all the books sorted alphabetically. But this book is also for loan at another shelf on the 4th floor at shelf 808.066 Once you are at the right shelf, the books are arranged in alphabetical order, usually by author but sometimes the title. Therefore it is important to always search for the book on the web first, before you go up on the shelf. How is the book placed within the shelf? In this case, on the title.

Hopefully you have now found the book and can borrow it!

A few years ago our library left the Swedish SAB system which divided different subjects using letter combinations. We then introduced the US classification system Dewey Decimal Classification (DDC), which is based on numbers. This meant relocating virtually all the books in the entire library. It was a pretty demanding job, both physically and for our library system but all went well and today DDC is the system we use (with some exceptions such as fiction and older literature on the first floor).

Text and photo: Lena Holmberg